How To Add Personal Assistant To Resume

Personal Assistant Resume Sample and Skills List

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Updated on February fourteen, 2020

Personal administration are like to executive administration or office administration in that all perform routine authoritative-type tasks so that someone else does not have to. Duties are probable to include screening or answering phone calls, letters, and emails, managing schedules, and taking notes at meetings.

The difference with personal administration is that they merely assist a single person, and they may also help with personal tasks such every bit shopping or scheduling social engagements.

Some people delegate project work to their assistants or accept their assistants stand in for them in their absence.

Task Requirements for Personal Assistants

While at that place is no prepare minimum requirement for personal assistants in terms of education, a background in business or administrative piece of work helps. A second or 3rd language tin can be important in some cases, as well. In general, the skills you have are more than important than your education. A discussion of some of these necessary skills may help you decide if this type of chore is for y'all.

Here's a list of personal banana skills for resumes, cover letters, job applications, and interviews. Required skills will vary based on the task for which you lot're applying, so too review our list of skills listed by chore and by blazon of skill. Look through these lists and see if you take used these skills in previous jobs or have acquired them through grooming.

Brand notes as to when and how yous used or developed these skills. And then add them to your resume and comprehend letter or keep handy for filling in job applications. The people who screen applications volition often be looking for central skills. Match upwards your skills with those posted equally required for the job. Then be sure they are mentioned in your cover alphabetic character and listed on your resume.

You should also develop interview answers about how you lot used your skills in previous positions. Have an case of how you solved a problem in the workplace using one or more of these skills. Bear witness how using your skills contributed to the success of a project.

Examples of Necessary Skills

This list is not exhaustive but includes some of the nigh important, sought-subsequently skills for personal assistants.

Organization and Fourth dimension Management

As a personal assistant, a large part of your job will be to keep someone else organized and on schedule. Y'all must, therefore, be well-organized yourself. Fortunately, organizational skills can be learned. There are specific techniques yous can adjust to make your use of time more efficient and to otherwise go along your life and that of your manager in club.

Written and Verbal Communication

You will take to understand and follow instructions, and you lot will accept to transmit information clearly and honestly. Depending on the details of your position, you might also have to welcome clients, answer to correspondence, or create reports and presentations. All of these tasks require height-notch communication skills including speaking and writing, listening, and reading.

Accuracy and Attention to Detail

Attention to detail is a disquisitional component of both staying organized and communicating well.

Vagueness or inaccuracy creates inefficiency at all-time, and could besides crusade serious mistakes or alienate your manager's colleagues.

Knowledge of Relevant Software

Which software you lot'll have to handle might vary, but will likely include word processing, spreadsheets, databases, calendars, desktop publishing, and PowerPoint, or something equivalent. Being able to provide at to the lowest degree minimal tech support is a plus. You may have to evaluate several dissimilar programs and apps to cull for yourself which provides the best tools to accomplish your manager's objectives. Ever, your job is to brand your director'due south job easier and simpler, and that might require a lot of behind-the-scenes problem-solving.

Tact and Discretion

As a personal banana, you volition frequently be exposed to sensitive material, from merchandise secrets to highly personal data that you will need to proceed confidential.

A related skill is being tactful, the ability to react gently or not at all to data that other people might discover difficult or embarrassing. You lot must, in other words, be a prophylactic person for your manager to exist vulnerable around. After all, only y'all will know how much assistance they need.

Related: All-time Resume Writing Services

Skills List

Administrative Skills

These skills are often part of the job description for a personal banana or are skills of added value. Your employer may need someone who tin can practise these tasks for her.

Authoritative
Appointments
Correspondence
Errands
Events
Event Planning
Filing
Implementing Procedures
Maintaining Schedules
Meetings
Office Management
Project Management
Inquiry
Scheduling
Taking Dictation
Taking Messages
Taking Notes
Travel Arrangements
Travel Planning

Communications Skills

Equally a personal banana, all aspects of communications are important for the task. Be fix to show your experience or preparation.

Respond Phone
Communication
Email
Greeting Visitors
Handling Inquiries
Networking
Nonverbal Communication
Screening Calls
Verbal Communications
Written Communications

Financial Skills

Do you accept experience or training for these tasks?

Accounting
Budgeting
Purchasing
Sourcing
Shopping

Technology Skills

Are you able to utilise different platforms and devices and do bones troubleshooting?

Computer (PC, Mac, tablet)
Database Direction
Microsoft Office
Presentation Preparation
Reports
Word Processing

Personal Mastery Skills

These skills are often part of your personality. Show how yous have used them and developed them.

Confidentiality
Diplomatic
Discretion
Flexibility
Interpersonal
Multitasking
Arrangement
Positive Attitude
Problem Solving
Professional Demeanor
Cocky-Motivated
Team Player
Time Management
Work Independently

If you haven't used these skills at a previous job, look at how you have adult them at volunteer or unpaid jobs or utilize them in your personal life. Do you use these skills as role of a organized religion community or for a pupil projection at school? Accept you adult skills equally part of a sports team or individual sport? That experience can also exist valuable and make you a better candidate for the position.

In the following sample resume designed for a Personal Assistant, take annotation of how several of the skills mentioned above are incorporated into the text, particularly the "cadre qualifications."

Sample Personal Banana Resume

This is an example of a resume for a personal assistant position. Download the resume template (compatible with Google Docs and Give-and-take Online) or meet beneath for more than examples.

Screenshot of a personal assistant resume sample — ©TheBalance 2018

Sample Personal Assistant Resume (Text Version)

Carly Applicant
999 Main Street
New York 10003
(123) 555-1234
carly.applicant@electronic mail.com

CAREER OBJECTIVE

Particular-oriented and highly organized personal assistant well-versed in providing seamless back up to C-level executives, also as independently performing administrative, appointment and travel scheduling, shopping, and outcome planning responsibilities with effortless efficiency seeks a personal banana position with a top firm.

Cadre QUALIFICATIONS

Able to process sensitive information and handle all correspondence and dictation with uncompromised integrity and confidentiality.
I can easily build rapport with clients, vendors, and project stakeholders both in person and in writing.
Able to leverage education in accounting to accurately residuum books and perform budgeting and purchasing functions.
Always maintains a positive and consummately professional demeanor, with the ability to instill the trust and date of others.

PROFESSIONAL Experience

GLENGARRY INCORPORATED, Columbia, MO
Personal Assistant to the President, September 2016-Nowadays

Provide comprehensive administrative and personal back up to the founder of bazaar financial advising house, with a scope of responsibility that includes dictation, correspondence, office direction, vendor relations, appointment scheduling, travel coordination, and event-planning functions.

Planned all details for highly successful client relations events including golf and tennis resort weekends, seminars on financial planning, and stockholder banquets.
Sourced and secured cost-effective travel and amusement vendors reducing travel expenditures past 15%.
Utilized Adobe Artistic Suite to create visually engaging new marketing brochures and a monthly newsletter.

EDUCATION

Bachelor of Science in Business Administration (Modest: Bookkeeping) 2016; GPA 3.9
University of Missouri, Columbia, MO
Dean's Listing; Graduated Summa cum Laude

Technical Proficiencies: Microsoft Office Suite, QuickBooks, and Adobe Artistic Suite. Fluent in Spanish.